Faculty & Staff Resources

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+Internship Inventory: Approval and Tracking
The Internship Inventory is a web-application created to manage Appalachian States internship approval process, to track students records to enrollment, and to provide a database for internship reporting.

Approval Flow Chart: Download approval flow chart

Students: Students seeking approval for their internships begin by speaking to their academic department.

Faculty: Faculty approving internships must have access to the Internship Inventory. Having trouble signing into the Internship Inventory? Contact Sharon Jensen, jensensc@appstate.edu or call extension 2832.

Signature Authority and Dean Approval: All faculty with Signature Authority have access to approve internships through the Internship Inventory and can move a record on for Dean Approval once the departmental requirements have been met.

Download Signature Authority and Dean Approval Responsibilities

The Internship Contract: The Internship Contract outlines responsibilities of the University, the student intern, and the internship host. It is generated within the Internship Inventory using the generate contract button populating the Contract from fields within the student's internship record. Only faculty having been granted Signature Authority by the Provost may sign an Internship Contract.

Affiliation Agreements: Some internship sites require an affiliation agreement. Appalachian States Office of General Counsel must assist in preparing affiliation agreements and secure the Provost's signature. Sharon Jensen, in partnership with our Office of General Counsel, can determine if a current agreement exists for your students site. Call extension 2832 to speak with Sharon.
The Internship Inventory is a web-application created to manage Appalachian States internship approval process and to provide a database for internship reporting.

As you need reports on your student interns, log in to the Internship Inventory, click on the Search button, select characteristics you need, and click Search. On your results page, click on Export to Spreadsheet in the top right hand corner of the page. If you need details you are unable to access, please let Sharon Jensen know at jensensc@appstate.edu or at x2832.
Department Approval: The students academic department approves the internship site based upon learning goals and outcomes appropriate for the students degree program and career goals.

OIED Certification: Office of International Education & Development (OIED) certifies the country and students completion of the pre-departure paperwork.

Deadlines: Students seeking internships outside the United States/United States Territories must submit an application to OIED no fewer than fifteen (15) business days prior to intended departure or fifteen (15) days prior to Add/Drop whichever date occurs first in order to allow time for review and processing of pre-departure paperwork.
Internships may start and end within the broadest dates of any term/semester which differ from the first and last day of class.

View dates by term/semester

Spring 2018 Enrollment Dates


Summer 2018 Enrollment Dates


Fall 2018 Enrollment Dates

Academic Course Meeting Dates Exception Form is necessary when a student's start or end date falls outside of the broadest dates of any term. The form must be completed and uploaded to the student's record in the Internship Inventory for Registration to take place.

Drop/Add is the 5th day of class for fall/spring terms and the 2nd day of class for each summer term. Students not enrolled on the final day of Drop/Add will lose the financial aid they were awarded for their courses.

Census is the 10th day of each fall and spring term and the 3rd day of class for each summer session. UNC General Administration sets Census to serve as the enrollment reporting date for each term.
Students will be charged for credit hours earned for their internship. To assist students with tuition and fees details see Finance Your Internship and the Student Accounts Tuition and Fees.
Appalachian State University requires professional and general liability coverage for all students enrolled in internship, field experience, practicum, clinical, and student teaching. Students, as the insured party, are added to the policy and their Student Account charged for the insurance fee upon enrollment. View internships.appstate.edu/insurance for more details.

Begin and End Dates: The insurance policy begins at August 15th and ends on August 14th each academic year. Therefore, students may not begin a Fall internship before August 15th and may not end a Summer internship after August 14th.

Certificate of Insurance (COI): If you need a copy of the COI for the internship site as proof of coverage, contact Sharon Jensen at jensensc@appstate.edu or at x2832 for assistance.
Overarching policy to which all departments, programs, and Colleges subscribe can be found in the Graduate and Undergraduate Bulletin statements on internships. View Undergraduate and Graduate Bulletins from Registrars Office: http://bulletin.appstate.edu/

Departments and programs may have additional requirements, higher GPA standards, and prerequisite courses for internship eligibility.
Faculty may request a background check and/or drug panel for their students within the student's record in the Internship Inventory. Certiphi, our provider, will send the student an ApplicationStation account through which the student can approve the background check and/or drug panel and make arrangements for payment. Certiphi will send results to the student for the student to share with their internship site.
Our Mission: The Internship Advisory Council facilitates the exchange of information pertinent to internship programs and recommends improvements in internship policy and procedures.

We are an open council populated in membership with faculty and staff who work with internships in their academic departments, Office of International Education & Development, Registrars Office, Career Development, State Authorization, Financial Aid, Electronic Student Services, and Legal Counsel.

Meetings are held at the beginning of each semester before classes begin and at the end of each semester after classes have ended. Faculty bearing Signature Authority are included in meeting requests and meeting minutes.