Faculty & Staff Resources
Approval Flow Chart: Download approval flow chart
Students: Students seeking approval for their internships begin by speaking to their academic department.
Faculty: Faculty approving internships must have access to the Internship Inventory. Having trouble signing into the Internship Inventory? Contact Sharon Jensen, firstname.lastname@example.org or call extension 2832.
Signature Authority and Dean Approval: All faculty with Signature Authority have access to approve internships through the Internship Inventory and can move a record on for Dean Approval once the departmental requirements have been met.
Download Signature Authority and Dean Approval Responsibilities
The Internship Contract: The Internship Contract outlines responsibilities of the University, the student intern, and the internship host. It is generated within the Internship Inventory using the generate contract button populating the Contract from fields within the student's internship record. Only faculty having been granted Signature Authority by the Provost may sign an Internship Contract.
Affiliation Agreements: Some internship sites require an affiliation agreement. Appalachian States Office of General Counsel must assist in preparing affiliation agreements and secure the Provost's signature. Sharon Jensen, in partnership with our Office of General Counsel, can determine if a current agreement exists for your students site. Call extension 2832 to speak with Sharon.
As you need reports on your student interns, log in to the Internship Inventory, click on the Search button, select characteristics you need, and click Search. On your results page, click on Export to Spreadsheet in the top right hand corner of the page. If you need details you are unable to access, please let Sharon Jensen know at email@example.com or at x2832.
OIED Certification: Office of International Education & Development (OIED) certifies the country and students completion of the pre-departure paperwork.
Deadlines: Students seeking internships outside the United States/United States Territories must submit an application to OIED no fewer than fifteen (15) business days prior to intended departure or fifteen (15) days prior to Add/Drop whichever date occurs first in order to allow time for review and processing of pre-departure paperwork.
View dates by term/semesterAcademic Course Meeting Dates Exception Form is necessary when a student's start or end date falls outside of the broadest dates of any term. The form must be completed and uploaded to the student's record in the Internship Inventory for Registration to take place.
Drop/Add is the 5th day of class for fall/spring terms and the 2nd day of class for each summer term. Students not enrolled on the final day of Drop/Add will lose the financial aid they were awarded for their courses.
Census is the 10th day of each fall and spring term and the 3rd day of class for each summer session. UNC General Administration sets Census to serve as the enrollment reporting date for each term.
Begin and End Dates: The insurance policy begins at August 15th and ends on August 14th each academic year. Therefore, students may not begin a Fall internship before August 15th and may not end a Summer internship after August 14th.
Certificate of Insurance (COI): If you need a copy of the COI for the internship site as proof of coverage, contact Sharon Jensen at firstname.lastname@example.org or at x2832 for assistance.
Departments and programs may have additional requirements, higher GPA standards, and prerequisite courses for internship eligibility.
We are an open council populated in membership with faculty and staff who work with internships in their academic departments, Office of International Education & Development, Registrars Office, Career Development, State Authorization, Financial Aid, Electronic Student Services, and Legal Counsel.
Meetings are held at the beginning of each semester before classes begin and at the end of each semester after classes have ended. Faculty bearing Signature Authority are included in meeting requests and meeting minutes.