Faculty & Staff Resources

Internship Inventory: Approval, Tracking, and Reporting

The Internship Inventory is a web-application created to manage Appalachian State’s internship approval process.

Students seeking approval for their internships begin by speaking to their academic department.

Download: Internship Inventory Approval Flow Chart

Having trouble signing into the Internship Inventory? Contact Sharon Jensen, jensensc@appstate.edu or call extension 2832.

Internship Policy

Overarching policy to which all departments, programs, and Colleges subscribe can be found in the Graduate and Undergraduate Bulletin statements on internships. View Undergraduate and Graduate Bulletins from Registrar’s Office: https://registrar.appstate.edu/resources/course-catalogs

Departments and programs may have additional requirements, higher GPA standards, and prerequisite courses for internship eligibility.

Internship Contract and Affiliation Agreements

The Internship Contract outlines responsibilities of the University, the student intern, and the internship host. It is generated within the Internship Inventory using the “generate contract” button populating the Contract from fields within the student’s internship record.

Some internship sites require an affiliation agreement or memorandum of understanding (MOU). An affiliation agreement or MOU is an agreement between the University and the internship host. Appalachian State’s Office of General Counsel must assist in preparing an affiliation agreement or MOU. Sharon Jensen, in partnership with our Office of General Counsel can determine if a current agreement exists for your student’s site. Call extension 2832 to speak with Sharon.

Signature Authority

A faculty member may sign an Internship Contract on behalf of Appalachian State University only if that person has been granted signature authority by the Provost. All faculty with signature authority have access to approve internships through the Internship Inventory.

Download: Signature Authority Responsibilities

State Authorization – Domestic/US & US Territories

Appalachian State University State Authorization Resources

International Internships

Academic Department Approval & Office of International Education & Development (OIED) Certification

The student’s academic department approves the internship site based upon learning goals and outcomes appropriate for the student’s degree program and career goals. 

OIED certifies the country and student’s completion of the pre-departure paperwork.

OIED Deadlines: Students seeking internships outside the United States/United States Territories must submit an application to OIED no fewer than fifteen (15) business days prior to intended departure or fifteen (15) days prior to Add/Drop whichever date occurs first in order to allow time for review and processing of pre-departure paperwork.

Broadest Dates of Term/Semester for Internship Enrollment

Internships may start and end within the broadest dates of any term/semester which differ from the first and last day of class.

View dates by term/semester:

Download: Spring 2017 Internship Enrollment Dates

Download: Summer 2017 Internship Enrollment Dates

Download: Fall 2017 Internship Enrollment Dates

Academic Course Meeting Dates Exception Form is necessary when a student's start or end date falls outside of the broadest dates of any term. The form must be completed and uploaded to the student's record in the Internship Inventory for Registration to take place.

Census Date

Census is the 10th day of each fall and spring semester, the date the UNC General Administration has set by which all students should be registered for all of their courses for their semester. Students who register after the Drop/Add period (the first 5 days of fall/spring term) lose financial aid they have been awarded for their courses had they been registered on time.

The final date to complete the enrollment process is UNC Census day. Faculty must have their internship records approved through the Dean's level by 12:00 no0n on Census.

Liability Insurance

Appalachian State University requires professional and general liability coverage for all students enrolled in internship, field experience, practicum, clinical, and student teaching. Students, as the insured, are added to the policy and their Student Account charged for the insurance fee upon enrollment. View internships.appstate.edu/insurance for more details.

The insurance policy begins at August 15th and ends on August 14th each academic year. Therefore, students may not begin a Fall internship before August 15th and may not end a Summer internship after August 14th.  

Background Checks and Drug Panels

If your student’s site requires either a background check or a drug panel, faculty may request one or both within the student's internship record in the Internship Inventory. Certiphi, our provider, will send the student an AppStation account through which the student can approve the background check and/or drug panel and make arrangements for payment. Results will be sent to the student via their Certiphi AppStation account for the student to share their results with the internship site.

Tuition and Fees

Students will be charged for credit hours earned for their internship.   To assist students with tuition and fees details see Finance Your Internship and the Student Accounts Tuition and Fees.

Internship Advisory Council

Our Mission:

The Internship Advisory Council facilitates the exchange of information pertinent to internship programs and recommends improvements in internship policy and procedures.

We are an open council populated in membership with faculty and staff who work with internships in their academic departments, Office of International Education & Development, Registrar’s Office, Career Development, State Authorization, Financial Aid, Electronic Student Services, and Legal Counsel. Meetings are held at the beginning of each semester before classes begin and at the end of each semester after classes have ended. Faculty bearing signature authority are included in meeting requests and meeting minutes.

National Standards: NACE & FLSA

National Association of Colleges & Employers (NACE) Position Statement on Internships

US Department of Labor,  Fact Sheet # 71: Internship Programs Under the Fair Labor Standards Act (FLSA)